How to save on Data entry using these tips and tricks


One of the major aspects of data entry is entering the data into software or a database system, in a timely and organized manner, streamlining business operations. It is seen that often outsourcing companies have a team of dedicated data entry professionals to complete a variety of functions. Here, we will probably take a look to see, how they do it so effectively, accurately and efficiently.
Most of the data is entered into MS Excel sheet, which can be used as a very effective tool for streamlining data. So, let’s discuss some tips to use it:
1.      Customize the movement for the cell cursor:  Have you ever been disturbed by cursor being placed in the cell below the previous, as you press the enter key? It could be so, especially when you had been planning to enter data in the next cell and not the below one. To rectify this, follow the below tips:
o   Click the “File” menu
o   Select the “File Options”
o   Choose “Advanced” from left-side list
o   Here comes a dialog box. Move the cursor to the “Editing Option” header
o   Select the check box, after pressing the cursor, change selection
o   Opt for “down” from the list of drop downs
o   Check box that had been disabled will allow the user to opt for arrow keys, so that they could move the cursor, as they prefer 

2.      Make use of the “Data Table” to store the data:  Data table is crucial even while working on a MS Excel. It is an added advantage for data entry services and will also help to fine tune your expertise in delivering quality data entry services.
o   Opt for the data in the Excel sheet
o   Choose the “Table” option as is seen on the standard tool bar
o   This will give table more power to format the table by adding filters and default sort options. It also helps  to include more that a table with its specific formatting to be included into a single sheet
o   Instead of the cell references, enter useful data into the formula bar
o   Use single click in table tools to format
o   Single click will also enable export for data table 

3.      Go on to create your own drop-down list: If you are looking for consistency of your data, then uphold it in the drop down list.
o   Enter items to choose from as a drop down list, creating a range
o   Select the cell, where you wish to have the list
o   Choose the option of “data” in the regular tool bar
o   Press “data tools” option and then go for “data validation”
o   It may cause a dialog box to pen. Modify the setting via the setting tab
o   Create a list, by clicking on ‘allow”
o   Select the source box, in order to mention a range that you want included in the list
o   Determine if the “In-Cell Drop Down” is checked. Press on “Ok” after that 

4.      Make use of keys for short cut commands: Employ hotkeys better known as shortcuts to complete the data entry task
o   Tab key is used to move the cursor to the next cell
o   Shift+ Tab key will put the cursor back to the previous input cell
o   Ctrl+A is used to select the complete page
o   Ctrl+C can be used to copy the chosen data
o   Ctrl+V help to create the copied data
o   Ctrl+Z to undo the previous action
o   Ctrl+Shift+Z to reverse the previous undo action
o   Alt+Tab  enables time –effective switch between all the windows that are opened
Conclusion: By following these tips, you can be sure to get effective and quality data entry services, in quick speed, thus also enabling to make your operations more efficient and streamlined. 

For more clarification send mail inquiry to sales@outsourcedataworks.com


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