Why and how to adhere to data entry standards while entering name, address and contact numbers?

Now, for a data to be of good quality, it needs to be not just valid or relevant but for sure accurate, as well. Correct data is the need of the hour for making informed business decisions and strategies.

Meanwhile, data with missing information, incomplete data or duplicate entries can go on to effect the business growth and success. So, it is already established that accurate data is crucial for business growth or successful data management. 

At the same time, you also need to know that errors need to be rectified at the earliest and not at the processing stage, as by then the damage would already be done. Hence, one realizes the need to comply with the data entry standards and regulations. This helps to identify the faults at the earliest and make the corrections early on.

Data entry standards to follow

Let’s take a look at some of the regular data entry standards to follow for data such as name, addresses, telephone numbers etc.

·         While entering details of the name: Ensure that the name is not entered before. Do not use abbreviations unless specifically asked. If abbreviations are used then do not use space between letters. Use spaces and hyphens if needed. Avoid misspellings and typing errors. Focus on accuracy of the name. 

·         While entering address:  Make sure to enter the correct, state, city and country. Ensure accuracy of the postal address. Make sure to enter the city name in national language, such as Munchen in German for Munich.

·         While updating the telephone numbers: To ensure that calls from international countries are successful, prefix the main number with + COUNTRY CODE. Meanwhile, the full area code should have zero at the start, despite the country code. Meanwhile, main number can also have separators such as dashes, if required. When needed, extension is used after the main number. Meanwhile, also make use of double key entry verification process to enhance the accuracy of data.

Key Takeaway:   This article tells you why there is need to comply with the already established regulations and standards for data entry. Most businesses also look to train their data entry professionals with these data entry standard, ensuring they will follow them. These companies may also have in place regular checks to ensure that these standards are complied with, so as to ensure the data quality and accuracy.

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