Effective data entry services from handwritten forms and documents


Most of the businesses generate a lot of data, most of which could be in various formats, inclusive of handwritten forms or documents. In such cases, one of the major challenges would be to decipher the content from the handwritten material from the documents, many of which could also be illegible.  Alongside, it is also required that the document be written in a language that can be understood.

Here are a few suggestions on how to make the most of handwritten forms or documents and get effective data entry.

·         Know the language:  One of the major requirements is to understand what is written on the documents or forms. Hence, you need to be able to read the language from the document, most of which could be in English. So, you would need to be able to read and comprehend English. If you are fairly proficient in the language, you may also be able to make out certain words or phrases, which are probably too illegible to be otherwise understood from the handwritten documents. Could be handwriting is not too clear, maybe. Likewise for some of the columns in a form too.


·         Give training to the operator:  It is really crucial to train the operator, so that they would be able to make out certain letters, jargons etc. It could also be the case for some particular fonts such as Gothic font. If they are not familiar with such letters or formats, they will not be able to make anything at all, out of what is written. This could result in data entry being full of mistakes.

·         Have reference material handy: If the operator has a hardcopy of the fonts list in front of them to refer to, in case of any issue, they should be able to do the job properly. It could be helpful, especially if the font is from another language other than English, as the fonts from various languages could appear as similar to the operator. In case, the handwritten forms normally contain contact data, look up menu is very helpful. It is common knowledge that numbers are definitely more legible as compared to alpha characters, if the operator has to look for a list of options for the city or state that they can pinpoint and select on entering the zip code.

Conclusion: This tells you that it is always better to outsource data entry service to a trusted and efficient professional service provider, as they will have trained experts with the skills to deliver quality service in a short span of time, without any compromise to accuracy of data.

CyberData India , established in 1996, offers data entry solutions. We have worked on several projects which required us to enter data off handwritten forms/documents. These could be in English or non-English as long as they used the Roman font.
We consult with each of our customer's prior to project inception in order to provide them with a cost effective strategy. We provide unique solutions to suit every customer's needs. Partnering with our expertise in information management will allow you to concentrate on your core business, eliminate processing overhead and provide your company with results from a proven document processing company.

For more clarification send mail inquiry to sales@outsourcedataworks.com


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